PRIVACY POLICY

Website Privacy Statement

Thank you for visiting the Clinton Boys and Girls Club (CBGC) website and for reading our website privacy statement. We are committed to protecting the privacy of your information. This statement, which may change from time to time without notice, describes the information-gathering and dissemination practices of the Clinton Boys and Girls Club regarding information we learn about you from your visit to our website. Please read this statement carefully.

Information we collect:

The Clinton Boys and Girls Club may collect the information you provide through the forms offered on our site. This is to provide personalized services for sport registration or communicating with you about our programs, events, and other information related to our organization. This personal information is not shared with any third party outside of the CBGC.

The Clinton Boys and Girls Club may also collect information about your visit to our websites such as the date and time of your visit, the pages of our website you visited, and your IP address of origin. We use this information for statistical purposes to help us understand the effectiveness of our website and how we can improve it.    

Disclosure:

The Clinton Boys and Girls Club does not disclose, give, sell or transfer any personally identifiable information we may have collected from you to any unaffiliated third parties unless required by law, subpoena, court order, or legal process.

Links to other websites:

The Clinton Boys and Girls Club website may contain links to or material provided by other websites. CBGC is not responsible for the privacy practices or the content of these other websites. Please refer to the privacy policies of those websites for further information.

Contacting us:

 For more information or if you have any questions or concerns regarding this privacy statement, please contact us.

PARENT CONSENT AND RELEASE

I am authorized to and hereby give my consent for my child to participate in the Youth Sports Program sponsored by the Clinton Boys and Girls Club and I agree that all personnel associated with the program shall not be held liable for any injury my child may sustain in the activities thereof. I also certify that I
know of no physical problems or conditions of my child, that would impair participation in the program, or I have advised my child’s coach if any such condition exists. In the event my child is injured, I authorize the coach, or his representative, to secure first aid and/or the services of a legally qualified physician or hospital and agree to assume all financial obligations connected therewith.

REQUEST POLICY

Players may request
  - teammate
  - coaches
  - practice days

However, requests cannot be guaranteed. Refunds will not be given when requests cannot be met. Clinton Boys and Girls Club understands requests for player/coach/practice days will be made but in order for commissioners to balance teams in the league, requests cannot all be honored.

Refund Policy for Clinton Jets Participation:

No-Refund Policy: Our organization operates with a no-refund policy to ensure fair and consistent treatment of all participants and to facilitate efficient planning of resources, coaching, and facilities. Upon registration, CBGC incurs expenses that we are responsible for whether the player completes the season or not.

1.     Exceptions:

a)  Medical Reasons (Serious Injury): A partial refund may be considered if a participant is unable to continue due to a documented medical condition that prevents safe participation. A doctor’s note or medical documentation will be required.

b) Family Relocation: In the event of an unexpected relocation outside of the (DC/MD/VA) area due to a change in residence, a partial refund may be granted. Valid proof of relocation will be required.

c) Organization/League: In the event that the organization or League in which the sport is committed cancels a program and or division, a full or partial refund may be issued, depending on the circumstances.

2.     Withdrawal Process:

a) Applicants or their legal guardians must formally request a refund in writing via email submission, to [email protected] cc: [email protected] stating the reason for withdrawal and providing necessary documentation.

b) Refund requests must be submitted within a specified timeframe from the start of the program (first practice) and our first activity. Requests received after this period may not be eligible for consideration.

3.     Refund Amount:

a) Refunds, if approved, will be processed on a prorated basis, taking into account the portion of the program that has not been completed.

4.     Administrative Fees:

a) A non-refundable administrative fee ($75) may be deducted from the refund amount to cover processing and administrative costs.

Refunds that are awarded will be returned in the following ways:

a)  Credit Card Return – If a parent paid for the registration in question using a card, the amount will be returned to that card’s account minus any fees stated above. We are unable to cut a check for any registration paid via a credit or debit card. This usually takes between 5-7 business days from approval.

TO SUBMIT A REFUND REQUEST PLEASE USE THIS FORM CLICK HERE

WEATHER POLICY

The decision as to whether fields are playable rests with the CBGC Staff or their representative.

No outdoor practice or game shall begin with a STORM WARNING (Thunderstorm/Tornado) in effect at the start time of said practice/game.

Mandatory 30-minute wait when lightning and/or thunder is observed. Fields must be cleared. This 30-minute wait will restart at each observed lightning and/or thunder.