CLINTON BOYS AND GIRLS CLUB
BYLAWS & POLICIES

Thank you for visiting the Clinton Boys and Girls Club (CBGC) website and for reading our website privacy statement. We are committed to protecting the privacy of your information. This statement, which may change from time to time without notice, describes the information-gathering and dissemination practices of the Clinton Boys and Girls Club regarding information we learn about you from your visit to our website. Please read this statement carefully.

Information we collect:

The Clinton Boys and Girls Club may collect the information you provide through the forms offered on our site. This is to provide personalized services for sport registration or communicating with you about our programs, events, and other information related to our organization. This personal information is not shared with any third party outside of the CBGC.

The Clinton Boys and Girls Club may also collect information about your visit to our websites such as the date and time of your visit, the pages of our website you visited, and your IP address of origin. We use this information for statistical purposes to help us understand the effectiveness of our website and how we can improve it.    

Disclosure:

The Clinton Boys and Girls Club does not disclose, give, sell or transfer any personally identifiable information we may have collected from you to any unaffiliated third parties unless required by law, subpoena, court order, or legal process.

Links to other websites:

The Clinton Boys and Girls Club website may contain links to or material provided by other websites. CBGC is not responsible for the privacy practices or the content of these other websites. Please refer to the privacy policies of those websites for further information.

Contacting us:

 For more information or if you have any questions or concerns regarding this privacy statement, please contact us.

To ensure a safe and enjoyable environment for all players, coaches, families, and teams, the following items are PROHIBITED at Clinton Boys and Girls Club (CBGC)/ Clinton Sports Park practices and games:

PETS: CBGC has a strict NO PET policy to insure the safety of all players and spectators; only properly documented service animals are permitted. 

ARTIFICIAL NOISEMAKERS: Artificial noisemakers (including but not limited to megaphones, cow bells, thunder sticks, air horns, sirens, etc.) are prohibited from games by teams and spectators, in order to protect the enjoyment of all participating members (players, coaches, spectators, and referees).

ALCOHOL 

TOBACCO

FIREARMS: Per Maryland law, firearms are prohibited on the properties of school grounds, and private property when prohibited by owner; these facility types make up the fields at Clinton Sports Park.

The Clinton Jets program's are not drop-off programs; for Fall, Spring and Summer season programs with children Grade 6 and younger, a parent or designated adult (e.g. another parent on the team, a babysitter, etc.) must be present for all practices and games. Practices and games at these ages are typically 60 minutes or less in length.

For older age groups, parents are expected to pick-up their child to and from all Clinton activities (practices, games, etc.) punctually if they are not waiting during those activities.

Volunteer coaches are critical to the success and growth of the club’s Recreational program.  They are the primary influence on the development of players, both in terms of skill and enjoyment of the game.

Coaches register each season and are typically selected by the Sports Director, who is responsible for assigning players to teams. Sport Directors shall approve all coach selections prior to the notification of each coach’s selection, as they may be aware of circumstances that may either encourage or discourage the selection of a particular coach.

Several factors are considered when selecting coaches, including their experience, coaching licenses or accreditation, prior years coaching in the program, and their conduct (positive or negative).  No coach is guaranteed placement simply because they coached in a previous season, although their returning status is one of many considerations.

Ordinarily, coaches who volunteer are placed due to the club’s desire to accommodate all registered players.  Coaches who volunteer as a Head Coach and not assigned may be assigned as an Assistant Coach instead or may not be assigned at all.

All coaches MUST pass a background check before being assigned to a team.

CBGC (Clinton Jets) may collect special requests from families during the registration process. These requests may include placement on a team with a particular friend or neighbor, or placement on a team with a specific coach.

There is NO GUARANTEE that special requests will be accommodated, due to the rules of the program, specifically:

• The placement of players by registration date
• The need to form balanced teams

All efforts are made to accommodate special requests without violating these two tenets. Any error in special request submission (e.g. requesting a coach who volunteers for a different age group than one your child is in) likely results in that special request being ignored, so families are encouraged to be certain of their request before submission.

No special requests are accepted for any of the Travel program, due to the more competitive nature of that program.

Play-up or play-down requests must be submitted to the specific Sports Director in writing via email. 

No-Refund Policy: Our organization operates with a no-refund policy to ensure fair and consistent treatment of all participants and to facilitate efficient planning of resources, coaching, and facilities. Upon registration, CBGC incurs expenses that we are responsible for whether the player completes the season or not.

1.     Exceptions:

a)  Medical Reasons (Serious Injury): A partial refund may be considered if a participant is unable to continue due to a documented medical condition that prevents safe participation. A doctor’s note or medical documentation will be required.

b) Family Relocation: In the event of an unexpected relocation outside of the (DC/MD/VA) area due to a change in residence, a partial refund may be granted. Valid proof of relocation will be required.

c) Organization/League: In the event that the organization or League in which the sport is committed cancels a program and or division, a full or partial refund may be issued, depending on the circumstances.

2.     Withdrawal Process:

a) Applicants or their legal guardians must formally request a refund in writing via email submission, to: [email protected] cc: the specific Sports Director, stating the reason for withdrawal and providing necessary documentation.

b) Refund requests must be submitted within a specified timeframe from the start of the program (first practice) and our first activity. Requests received after this period may not be eligible for consideration.

3.     Refund Amount:

a) Refunds, if approved, will be processed on a prorated basis, taking into account the portion of the program that has not been completed.

4.     Administrative Fees:

a) A non-refundable administrative fee ($75) may be deducted from the refund amount to cover processing and administrative costs.

Refunds that are awarded will be returned in the following ways:

a)  Credit Card Return – If a parent paid for the registration in question using a card, the amount will be returned to that card’s account minus any fees stated above. We are unable to cut a check for any registration paid via a credit or debit card. This usually takes between 5-7 business days from approval.

TO SUBMIT A REFUND REQUEST PLEASE USE THIS FORM CLICK HERE

The majority of grass fields are allocated at our Clinton Sports Park and surrounding Prince George's County areas.  In cases of weather-related turf conditions, Clinton Boys and Girls Club (CBGC)/Clinton Jets will first follow the decision of the League regarding the closure of fields. In certain cases, CBGC may be instructed to make their own decision regarding field playability at the Clinton Sports Park only.

At that point, CBGC will determine if the field is playable. When deciding whether a field is playable, consideration is given first to player safety and next to the possibility of detrimental field impact. In cases where fields are left at a “Game Time Decision” status, referees will be the first authority as to field playability unless CBGC personnel determine otherwise.  In the absence of a referee, and Sport Director, coaches should contact their Sport Director on the decision. 

NO ACTIVITIES ARE TO OCCUR ON CLOSED FIELDS.

All coaches, parents, players, and referees are individually responsible for checking for any game cancellations and field closures.  All field closures are updated and communicated via the following resources:

Club website
Team Communication App
Social media

A text service may also be available. Families are responsible for ensuring a current mobile number is listed in their Sports Connect account and have opted into this service.

Absolutely no activity should occur in the presence of thunder or lightning. Any sign of thunder and/or lightning requires a 30-minute delay, in which all players and adults must take cover in a car or a building. Any additional sign of thunder and/or lightning re-sets the 30-minute delay. No one should be outside during a storm. Any CBGC in rare occasions will cancel club-wide activities given extreme inclement weather (tornado or storm warnings, extreme heat or cold, etc.)